MechanoMan takes you from first enquiry to paid invoice — quotes, scheduled jobs,
parts and stock, invoicing and automatic chasing of late payers — in one app that
works on your phone even when there's no signal.
GDPR-ready (UK / EU) Role-based access Stripe-secured payments Works offline iOS, Android & web Branded customer portal
Everything in one place
One app for the whole job — not five
Stop juggling a notebook, a spreadsheet, a messaging app and a separate invoicing tool. MechanoMan covers the full operational lifecycle of a mobile mechanic business.
Enquiries & quotes
Capture an enquiry, turn it into a professional quote in seconds, send it by email with a PDF attached, and convert it straight to a job when the customer says yes.
Jobs with task breakdown
Build jobs from reusable templates — "Full Service", "Front Brakes", "Pre-MOT Check" and more. Each materialises an editable task list, scheduled and assigned to the right mechanic.
Parts & inventory
Log parts against a job, track stock movements automatically, and get low-stock alerts before you run out on a customer's driveway.
Invoices & PDFs
Generate clean A4 invoices with your business header, VAT and totals. Send them as a PDF and let customers pay online by card via a secure payment link.
Card & cash payments
Take card payments online through Stripe — connect your own account and the money lands straight in your bank — or record a cash or bank-transfer payment manually. Everything reconciles to the invoice automatically.
Automatic invoice chasing
A built-in dunning worker escalates overdue invoices — email first, then email + SMS — at set thresholds, and never sends the same reminder twice. You get paid without the awkward phone calls.
Reports & analytics
See cash collected this month, outstanding receivables, overdue amounts, open jobs, quote win-rate and a mechanic leaderboard — all on a single dashboard.
Offline-first field app
Update tasks, log time and record parts even with no signal. Changes apply instantly and sync the moment you're back online — even after closing the app.
Push notifications
Mechanics are pinged the moment a job is assigned. Owners and managers are notified when an invoice is paid in full. No more checking in.
GDPR & data control
Record consent, export everything you hold on a customer, and erase personal data on request while keeping the financial records the law requires you to keep.
HMRC Making Tax Digital Add-on
File your VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from your books — digitally linked, no re-keying. An optional add-on, bundled into the Workshop plan.
Tool & asset register Add-on
Keep a register of your tools and equipment — assignments, service history, mileage and maintenance-due alerts. Mechanics check kit in and out right on the app. An optional add-on.
From first call to paid
The whole job, start to finish
MechanoMan mirrors how a mobile mechanic actually works — each step flows into the next, with nothing re-typed.
01
Enquiry
Log the customer, vehicle and what they need.
02
Quote
Price it up, send a PDF, win the work.
03
Job
Schedule, assign a mechanic, track tasks & parts.
04
Invoice
One tap from a finished job. Pay by card or cash.
05
Get paid
Overdue? MechanoMan chases it for you, automatically.
Built for the driveway, not the desk
Works where you work — even with no signal
Underground car parks, rural lanes, basement garages. MechanoMan is offline-first, so your mechanics never get blocked mid-job.
Read jobs, tasks and parts straight from the device cache.
Change status, log time and record parts — changes apply instantly.
Queued work syncs automatically when signal returns — even after a restart.
Cambelt replacement — Job #318 Offline
Drain & remove coversDone
Fit new belt & tensionerIn progress
Parts logged3
Time on job1h 45m
2 changes queued — will sync automatically
Owners, managers & mechanics
Everyone sees exactly what they should
Role-based access keeps the books with the boss and the spanners with the team. Mechanics only see the jobs assigned to them — no customer lists, no pricing, no invoices.
Built-in owner, manager and mechanic roles — plus custom roles you define.
Field-level permissions: control who can reschedule, reassign or re-price.
Change the rules at any time — no developer, no redeploy.
Access by role
CapabilityOwnerMgrMech
Customers & quotes✓✓—
Jobs & tasks✓✓Assigned
Invoices & chasing✓✓—
Staff management✓✓—
GDPR erasure✓——
Cash flow on autopilot
Stop chasing late payers by hand
Unpaid invoices are the silent killer of small trades. MechanoMan watches every invoice and escalates politely but persistently until it's settled.
Three escalating reminder levels — email, then email + SMS.
Each reminder logged so a customer is never double-chased.
A pay-by-card link in every reminder, so settling up is one tap.
Connect your own Stripe account and card payments pay out straight to your bank.
This month Live
Collected£6.2k
Invoiced£7.4k
Outstanding£1.2k
Overdue£480
Your customers, self-served
Give your customers their own portal
Every customer gets a private portal to follow their job, see their invoices and pay — on your own web address, in your own colours. Fewer "where's my invoice?" texts, and a business that looks a size bigger.
Follow the job task-by-task, view invoices and payment history, download the PDF.
Pay the outstanding balance online by card — the link is in every invoice and reminder.
Sign in with a one-tap magic link — no passwords, no accounts for them to manage.
Your logo, your colours, your own domain (portal.yourgarage.co.uk) — your brand front and centre.
Ace Mobile Mechanics
portal.acemobile.co.uk
Cambelt replacement — Job #3182 of 3 done
Invoice INV-0042 · due 21 Jun£284.00
Invoice INV-0039 · paid£96.00
Pay £284.00 by card
Live on portal.acemobile.co.uk
1 app
iOS, Android & web — one login
14-day
free trial, no commitment
0
extra hardware to buy
£ GBP
VAT-aware, UK-first
Made to grow with you
Whether it's just you, or a team of ten
MechanoMan scales from a one-person operation to a small fleet — same app, more seats.
Self-employed mechanics
You're the boss, the booker and the spanner. MechanoMan handles the admin so you can stay under the bonnet.
Look professional with branded quotes and invoices.
Get paid faster with card links and automatic reminders.
Know your numbers without an accountant on speed-dial.
Run the whole thing from your phone between jobs.
Small workshops & teams
A few mechanics, vans on the road, jobs to coordinate. Keep everyone in sync and the cash flowing.
Assign jobs and watch progress in real time.
Roles & permissions so the right people see the right things.
A mechanic leaderboard and hours logged per person.
Shared parts inventory with low-stock alerts.
Simple, honest pricing
Pricing that scales with your team
Every plan includes the everyday toolkit for running the business. Plans differ by how many people are on the team — and larger plans bundle in specialist add-ons. Start with a 14-day free trial: card on file, cancel any time before it ends and you won't be charged.
Specialist extras for the businesses that need them — bundled into the bigger plans above, or added to any plan on its own.
White-label customer portal
Remove "Powered by MechanoMan" and serve the portal on your own domain, logo and colours — your brand end to end.
HMRC Making Tax Digital
File VAT returns and Self Assessment (ITSA) quarterly updates to HMRC straight from your books — no re-keying, digitally linked.
Tool & asset register
Track your tools and equipment — assignments, service history, mileage and maintenance-due alerts. Mechanics check kit in and out on the app.
Parts price lookup Beta
Look a vehicle up by registration and search supplier catalogues for the right part and price — straight onto the job.
Your own landing page
A branded public web page for your business on your own domain — send enquiries straight into MechanoMan.
Already a subscriber? Manage your billing → Prices are illustrative for this showcase. You start a workspace from the MechanoMan app, which collects your card and begins the trial securely via Stripe.
Good questions
Frequently asked
How does the free trial work?
When you create a workspace you enter your card details securely through Stripe and your 14-day free trial begins. You won't be charged until the trial ends, and you can cancel any time before then from the billing portal — no charge, no questions.
Do my mechanics need their own accounts?
Yes — each team member gets their own login with a role (owner, manager or mechanic, or a custom role you create). Mechanics only see the jobs assigned to them, keeping customer and financial data private.
What happens if I lose signal on a job?
Nothing stops. The app is offline-first: you can read your jobs and keep working — updating tasks, logging time and recording parts. Your changes are saved on the device and sync automatically when you're back online, even if you closed the app in between.
How do customers pay me?
You can send a secure card payment link powered by Stripe, or record a cash or bank-transfer payment manually. Connect your own Stripe account and card payments go directly to you — you're the merchant of record, paid straight into your bank. Either way it reconciles against the invoice, and everyone with the right role is notified when it's paid in full.
Do my customers get anything online?
Yes — every customer gets a private portal, on your own web address and in your branding, where they can follow their job's progress, view their invoices and payment history, download the PDF and pay the balance by card. They sign in with a secure magic link sent to their email — no password to set up — and that link is included in every invoice and reminder you send. You can point it at your own domain (e.g. portal.yourgarage.co.uk) with your logo and colours, so it feels like part of your business.
Is my data safe and GDPR-compliant?
MechanoMan is built GDPR-first for the UK and EU. Each business's data lives in its own isolated database. We record consent, let you export everything held on a customer, and support right-to-erasure — anonymising personal data while keeping the financial records you're legally required to retain.
Can I file my VAT and tax through it?
Yes, with the HMRC Making Tax Digital add-on. Connect your Government Gateway account and file VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from the figures already in MechanoMan — digitally linked, with no spreadsheets to re-key. It's an optional add-on, and it's bundled into the Workshop plan.
Can I keep track of my tools and equipment?
Yes, with the tool & asset register add-on. Keep a register of your tools and equipment with service history, mileage and maintenance-due alerts, and let mechanics check kit in and out from the app so you always know who has what. It's an optional add-on you can add to any plan.
Which devices does it run on?
One codebase, everywhere: iPhone, Android and any web browser. Sign in once and pick up where you left off on any device.
Get the app
MechanoMan goes where you go
Download it on your phone, or open it in any browser. One login, everywhere — pick up on the next device right where you left off.
